Businesses and organisations will be ineligible for a grant if any information in their application is found to be deliberately false, misleading or fraudulent. Providing inaccurate, untrue, or misleading information may result in an offence being committed and serious penalties may apply.
Evidence and documentation
Please use the templates provided below to support your application.
A statutory declaration is mandatory for all applicants. Other templates and evidence are required as applicable.
Any statutory declaration that does not meet the requirement listed below will not be accepted.
A statutory declaration is required for all applicants to Tier 1. If you don’t provide a completed statutory declaration that aligns with the checklist below, the department may reject your application.
How to complete your Statutory Declaration
Before submitting your statutory declaration, you must:
- use our Statutory declaration template (DOCX 64.82 KB)
- ensure information provided is correct and matches the details provided in your application form (including full name, address, legal or business name, ABN, ACN or ICN)
- ensure eligible expenses are outlined in detail in table 4, including:
- detailed description of each relief or recovery expense
- estimated or actual cost for each expense
- the type of evidence you will provide to support your claim (e.g. receipts, photos of damage or goods to be replaced, Tax Invoices, quotes)
- complete all three declarations at sections 5, 6 and 7
- ensure the declaration amount in section 5 matches the cost of items being claimed in table 4
- sign the declaration and find someone to witness your declaration.
Qualified Agent letter
A letter from a Qualified Agent is only required for sole traders and businesses with no employees (non-employing businesses).
How to complete your Qualified Agent letter
Before submitting your Qualified Agent letter, you must:
- use our Qualified Agent letter template (DOCX 725.17 KB)
- ensure the letter template is on your Qualified Agent’s letterhead
- clearly show details of your Qualified Agent (including full name, business name, ABN/ACN, professional registration, contact phone number and/or email address)
- ensure all details of the applicant are correct and match the details in the application form (including ABN, ACN, IAN or ICN and business or organisation name)
- select the relevant financial year paragraph (1 or 2) included in the template we provide and clearly show which one applies to your organisation
- have the letter signed by a Qualified Agent.
- qualified accountant who belongs to one of the following professional bodies at the declared membership classification
- CPA Australia (i.e. CPA and FCPA)
- Chartered Accountants Australia and New Zealand (i.e. CA, ACA and FCA)
- Institute of Public Accountants (i.e. AIPA, MIPA and FIPA) and comply with the body’s continuing professional education requirements.
- registered BAS Agent who belongs to one of the following associations at the declared membership classification, including
- the Institute of Certified Bookkeepers (FICB, MICB, AICB)
- the Australian Bookkeepers Association (Member), and
- Association of Accounting Technicians (Australia) Limited and comply with the body’s continuing professional education requirements.
- registered Tax Agent who belongs to one of the following professional bodies, including the:
- Tax Institute
- National Tax Agents’ Association (NTAA PLUS) and
- Tax & Super Australia and comply with the body’s continuing professional education requirements.
As part of the application, you will need to confirm the identity of the Qualified Agent, by providing:
- Professional membership details
- A valid Tax Practitioners Board (TPB) registration number (where applicable).
Letter of Authority
How to complete your Letter of Authority
Before submitting your Letter of Authority, you must:
- use our Letter of Authority template (DOCX 720.82 KB)
- ensure the person completing the letter of authority is listed as an associate of the business on the Australian Business Register (ABR) or an authorised office holder of the organisation listed in the registration with Consumer Affairs Victoria or the Office of the Registrar of Indigenous Corporations.
- ensure all information provided is correct (including full name, position title/role, registered business or organisation name, ABN/ACN/IAN/ICN, contact phone number and/or email address)
- clearly indicate the date of execution
- have the letter signed by the Associate/Authorising Office Holder.
Evidence of damage
We require different evidence for each tier of the grant.
For Tier 1 (up to $25,000), you must provide:
- Photographs clearly showing direct flood damage to the property, assets, stock or equipment as described in your statutory declaration.
- Documents that demonstrate the financial impact of the direct flood damage as described in your statutory declaration. This includes quotes, damage assessments, advisory reports, tax invoices or receipts. Your documents should include the name, address, date and ABN of both your organisation and the entity that has issued the quote, assessment, tax invoice or receipt, along with a clear description of the work required.
For Tier 2 (over $25,000 and up to $50,000), you must provide evidence of payment for:
- any expenses claimed under Tier 1 including the $5000 from the Small Business Immediate Flood Relief Program or the Community Sport Emergency Flood Assistance Program
- any additional expenses claimed in addition to those claimed in Tier 1 and up to $50,000.
Evidence of payment must include a tax invoice(s) or receipts clearly showing:
- full details and description of the goods or services provided
- that the expenses relate to direct damage from the Victorian floods
- the date, total cost, applicant organisation details, supplier name and invoice number for all eligible expenses
- (for Tax Invoices) the Australian Taxation Office requirements for tax invoices
- evidence of payment for these tax invoices, including a copy of an applicant’s bank transfer(s) and/or bank statement(s) with any relevant official receipt(s) from suppliers or contractors.
The Department reserves the right to seek additional information to confirm that the payment has been made and received by the supplier.